payroll help!

Switching from one payroll company to another does not have to be a difficult task. Picking the right payroll company with experience making the switch will make a huge difference for you.

When is the best time to switch payroll providers?

Switching from one Payroll Company to another does not have to be difficult and painful.

The best time to switch payroll providers is at year end. If you would like to switch earlier, that is no problem. The next best time to switch payroll providers is at the end of one of the fiscal quarters during the year (March 31st, June 30th, September 30th, or December 31). A good payroll provider should be able to switch you at anytime without causing you too many problems. It is best to give your new payroll company at least 2 weeks notice before you would like to switch payroll providers. Changing payroll providers is quite simple and as painless as possible when you pick a good payroll company. If your current payroll service charges you quarterly filing fees and year end fees, switching now would be best.

What documents are needed to switch payroll providers?
1. All Employee Information (Name, Address, and Social Security Number)
2. Employee Bank Account Information (For Direct Deposit)
3. A Copy of the prior quarter's tax forms (Federal 941, State Tax Withholding Form, and State Unemployment form.
4. A payroll register detailing YTD payroll information by employee.

We only work with payroll companies that have extensive experience switching clients to a payroll system and specialize in making the payroll process simple, quick, and accurate.

Motivational Reasons to Switch Payroll Companies
If you have become dissatisfied with the payroll service you have been using, we can find you a service that offers a responsive, friendly and accurate alternative. We hear the following complaints about other payroll providers:

“I just seem to spend all my time on the phone to call centers – I never get to speak to the same person twice”

“Mistakes are being made, and no-one will sort them out” “It’s costing far more than I thought – there are so many hidden extras.”

 “They don’t seem to care about my business – we’re just another account amongst hundreds.”

If these sound familiar and you have come to the end of the line with your current payroll provider, it is time to make the switch.

A fully managed payroll service will deliver the service you need for total payroll peace of mind. They will work with you to ensure a smooth handover, and promise a friendly, helpful and efficient service that meets your payroll needs.

Making the switch.
Also, if you switch payroll processing companies midstream, clarify with them that you really are leaving (and you don’t want them to send you flowers or candy, or continue to file any forms with the government that your new payroll provider might duplicate, causing unnecessary confusion and more work on your end.) It’s really best to wrap up this relationship with an emaill to clarify all break-up details.  (an email will be proof of your decision to leave)